The Data Protection Act 1998 and the later General Data Protection Regulation impose rules and safeguards on those who hold and process personal data, i.e. data relating to living identifiable individuals.

Details of usage must be notified to the UK Information Commissioner, with some exceptions, which include not-for-profit organisations whose usage is restricted to specified purposes. Darwen Trials Club is exempt from notification, but the principles setting out rules and safeguards do apply. In the interests of being open and fair, the club wishes to inform members and prospective members of the data held and how it is used.

DTC and its officials may hold some or all of the following data about any members and others who compete in motorcycling events: name, postal and email addresses, phone and fax numbers, year of birth, competition age class, competition results, offices held, competitions attended and details of officiating at competitions. Trials-related photographs may also be held. Contact data is held for landowners and other organisations with whom we co-operate, their employees, agents and tenants. The data may be held in electronic or paper form.

The data may be obtained directly from an individual person or a family member or indirectly from the Auto Cycle Union or other organisations.

The data is used in organising the sport of motorcycle trials and for social purposes, including, but not limited to, distribution of magazines and other literature, publication of competition entries and results, coaching, team selection, training and appointment of officials.

Data may be distributed in paper or electronic form between members, competitors, event officials and motorcycling organisations. Publication of personal data in paper form may occur in membership and contact lists, magazines, competition information and results and other literature. Publication on publicly accessible trials-related websites may include name, age class and club in competition results; names with offices and photographs may be published, but addresses, contact numbers and personal background details will be published only with the explicit consent of the person. General trials-related photographs may also be published on the same websites; in the absence of any objection, agreement to this will be assumed.

Darwen Trials Club will not make any data available for commercial purposes.

Darwen Trials Club will retain membership data for a period of one year from the date of the final reminder or notification that a member is not planning to renew their membership. Competition entry lists, results and other data will be retained for three years from the event date.

If you do not wish to receive mailings (by email, post or other means) or other non-administrative communications from Darwen Trials Club, or you do not wish photographs of yourself or your children to be published, or you believe that the data held by DTC about you is incorrect, please contact the Darwen Trials Club via the Contact page of this website.